Conditions of entry

The Salon is Organised by:

Edinburgh Photographic Society

68 Great King Street
Edinburgh, Scotland, UK, EH3 6QU

Email: edinburgh.print.salon@gmail.com
Salon Chairman and Secretary: Alexander Berndt ARPS EFIAP

This is a Print Salon Only! 

Approved Rules and Full Conditions of Entry can be found here: 160th Edinburgh International Exhibition of Photography 2024

FIAP Notice

In order to have legal authority on those who do not respect the rules of FIAP, that entrants expressly agree to FIAP documents 018/2017 and 033/2021 for an event under FIAP Patronage. This requires entrants to tick the box on the entry system next to which the following text is stated: 

“I hereby expressly agree to FIAP document 018/2017 « Conditions and regulations for FIAP Patronage » and FIAP document 033/2021 « Sanctions for breaching FIAP regulations and the red list ». I am particularly aware of chapter II « Regulations for International photographic events under FIAP patronage » of FIAP document 018/2017, dealing under Section II.2 and II.3 with the FIAP participation rules, the sanctions for breaching FIAP regulations and the red list.

Full FIAP Statements and Conditions can be found here – 

CONDITIONS AND REGULATIONS FOR FIAP PATRONAGE FIAP Document 018/2017 E

SANCTIONS FOR BREACHING FIAP REGULATIONS AND “RED LIST” FIAP Document 033/2021 

SUBMITTING  IMAGES

Entrants are reminded that in all sections the image content must be the original work of the photographer. All aspects of submitted images must originate from captures by light by the photographer. AI generated content, clip art, stock skies, textures etc. are not permitted.

Entries are made through this entry site at edinburghprint.myphotoclub.com.au, where you need to register. If you already have registered with MyPhotoClub.com.au, use your existing credentials, ensuring that your current details and contact information are up to date.

MOUNTED or UNMOUNTED Prints may be entered. 

  • For display purposes we recommend that unmounted prints should have a maximum size of A3 (42cm x 30cm or 11.7 x 16.5 inches)
  • If supplying mounted prints, the mounts should be 50cm x 40cm (19.6 x 15.75 inches) to fit our exhibition frames. (Note: 20 x 16 inch mounts are too large and will not fit our exhibition frames).

It is recommended that unmounted prints include a narrow border (3 mm is fine) to avoid losing any part of the image when we add temporary window mounts to accepted prints for exhibition.

Prints will be judged as received, whether mounted or unmounted. Please include a printed copy of your entry acknowledgement with your print package. 

Digital Copies of Prints and Image format

During the entry process you will be required to upload digital copies of your prints as Digital Images in JPEG file format (RGB colour space is recommended). The Image size should be no larger than 1920 pixels horizontally and/or 1200 pixels vertically. The digital copies will be used for catalogue preparation and will have no part in the print judging process.

Labels

During the entry process, labels are created for the entrant to print. The illustrated labels must be printed and attached to the rear of the relevant image by the entrant. The labels will match the titles provided during the entry process. Please ensure these titles are consistent if the image is used elsewhere. These labels provide the image title, the name of the entrant and other entry reference numbers for traceability during the selection and handling process.  The orientation of the details indicates the orientation of the print. Only these labels need to be attached to the prints. Pressure sensitive (self-adhesive) labels should be used on the back of unmounted prints. Gluing is not recommended as this can sometimes have an effect on photographic papers. I you use adhesive tape to affix the labels please ensure that this is firmly pressed down. We have had instances in the past where turned-over tape corners have damaged adjacent prints.

No title or identification of the maker shall be visible anywhere on the face of an image, print mat or mount.  

Mailing labels: When you are processing your entry online, a mailing label is automatically generated by the system.

Attach the mailing label, addressed to: Edinburgh Photographic Society, Mailboxes Etc. Box 500, 196 Rose Street, Edinburgh, EH2 4AT, SCOTLAND. To give a little bit of additional time to delivery services your prints need to arrive not later than 17th June 2024, 5-days after the entry system closes!  Only entries sent to this address will be accepted. The organisers accept no liability for Customs Dues or Delay, Customs Forms on Overseas Packages should be clearly marked “Photographs for exhibition only: no commercial value”.

All Accepted Prints will be exhibited by Edinburgh Photographic Society. We only accept those that we can display. These prints will be mat-mounted by the organisers (where required) and framed for the Exhibition. The Exhibition is open during the annual Edinburgh International Festivals held in August. The Edinburgh International Exhibition of Photography receives thousands of visitors from all over the world.

Report Cards and Acceptance Certificates

Report cards will be issued by email. Entrants will also receive an electronic acceptance certificate that may be downloaded for each of their accepted images.  Lists of acceptances and awards and on-line galleries will also be published on the website.

Print Return

Due to the cost of postage we will only return prints received from entrants in the UK (Inc. NI, CI and IoM) (subject to pre-payment of the appropriate fee).  Alternatively, entrants may select to collect their prints from the organisers by arrangement.  Such collection must be made by 31st October 2024, otherwise the prints will be destroyed.  

The entrant must select in the entry submittal on-line form in the space provided to verify authorization for the exhibition to destroy the entrant’s prints in lieu of returning them.

If the entrant does not require their prints to be collected nor returned then by entering and not paying for print return postage or by selecting collection, the entrant provides authorisation for the exhibition to destroy the exhibitor’s prints in lieu of returning them. (Prints marked for collection and not collected by 31 Oct 24 will be destroyed).

All prints, where neither collection has been arranged nor postage has been paid will be destroyed.